Free septic pump day sheet
One page to log each stop, the gallons, the tank condition and the next service date. Print a stack, keep one on a clipboard in the cab, and fill it in at the tank.
What should a septic pump day sheet include? One entry per stop: customer and address, where the tank is, whether the lid was found or had to be dug, gallons pumped, tank condition, baffles, sludge and scum notes, whether photos were taken, the next pump due date, and whether it was paid on site. Add tech initials so you know who was there.
What the sheet records at each stop
Who it is, where it is, and notes on where the tank sits.
Found or dug, so the next tech knows what to expect.
Write it on the sheet. Add the tank size if you know it.
Baffles, sludge and scum notes, and anything you would want to know next visit.
Yes or no on whether photos were taken.
The next pump date, and whether it was paid on site, yes or no, with tech initials.
Pump day sheet, printable
Blank sheet. Print one per stop, or one per day.
| Customer / address | Tank location | Lid found / dug | Gallons | Condition | Baffles | Sludge / scum | Photos | Next pump due | Paid on site | Initials |
|---|---|---|---|---|---|---|---|---|---|---|
| F / D | OK / No | Y / N | __ / __ / __ | Y / N | ____ | |||||
| F / D | OK / No | Y / N | __ / __ / __ | Y / N | ____ | |||||
| F / D | OK / No | Y / N | __ / __ / __ | Y / N | ____ | |||||
| F / D | OK / No | Y / N | __ / __ / __ | Y / N | ____ | |||||
| F / D | OK / No | Y / N | __ / __ / __ | Y / N | ____ | |||||
| F / D | OK / No | Y / N | __ / __ / __ | Y / N | ____ |
Ask about payment before you roll up the hose, and mark paid on site yes or no. A pump-out that gets paid at the driveway does not turn into a bill chased later.
Common questions
One entry per stop: customer and address, where the tank is, whether the lid was found or had to be dug, gallons pumped, tank condition, baffles, sludge and scum notes, whether photos were taken, the next pump due date, and whether it was paid on site. Add tech initials so you know who was there.
Because the next visit, and the customer's next question, depend on it. If a customer asks when you last pumped and what you found, you should be able to answer from the sheet in under a minute.
It turns a one-time stop into a scheduled one. With the date written at the tank, you can call or text the customer before it is due instead of waiting for them to call.
Ask about payment before you roll up the hose and mark it on the sheet. Bring the invoice with you or send it from the driveway so the customer has the amount in hand while the truck is still there.
Yes. No email, no signup, no watermark. Print it and change it however you like. Check your local rules for what records you must keep.
Related: excavation invoice template, equipment inspection checklist, TrackOver for septic
TrackOver keeps notes and job photos with the date, time and location at each tank, and sends the invoice from the driveway. 7-day free trial, no card needed.
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